Aim:
This policy aims to give clear guidance of the financial procedures in place to ensure that Hardwick B & A Club are able to continue providing high quality, safe and stimulating services for the children within our care.
Confidentiality and Consistency:
When collecting fees Hardwick B & A Clubwill at all times treat all users of the service with consistency and confidentiality.
Fees needed to develop and sustain the service:
All fees paid for the use of the service are used to pay for staff wages and to develop and sustain the service.
Fee structure/review date:
Fees will be reviewed annually and there may be an annual increase in fees.
Before School Care: £3.25
After School Care (3:15 - 5:15): £5.75
After School Care (3:15-6pm): £8.00
Methods:
- We collect a non-refundable registration fee of £6.00 annually every September or when parents/carers complete/update an application form.
- All parents/carers are invoiced monthly in advance.
- If after 7 days the bill has not been in paid full a letter will be issued giving 3 days to pay in full otherwise the child will not be allowed to attend the club until the payment is settled in full.
- A late payment fee of £10.00 will be added to the fees owed if carried over to the next month.
- Fees can be paid by BACS or through childcare payments by prior arrangement with the manager.
- In cases of illness, it is our policy that full fees must be paid for. This is also the case for sessions booked prior to the session but not attended.
- In cases of late pickup of a child the parent/carer will be charged £5.75 for every 15 minutes thereafter to cover staffing costs and inconvenience.
- Persistent late collections (3 or more) in one half term will result in £11.50 per 15 minutes being charged. And the suitability of the club for the child will be reviewed by the committee.
- All late payment charges must be made prior to the next session the child is due to attend.
- There will be a fee of £10.00 for all returned cheques.
Receipt for Payment:
When payment is made by cheque or cash a receipt will be issued. A receipt will be given for each payment and a copy kept by the club. Bank statements are the receipts for standing order payments unless requested.